Minutes Of Annual General Meeting

Held 09th May 2019 @ 8pm in the Village Hall.

SAMPFORDS’ PARISH COUNCIL
MINUTES OF THE ANNUAL GENERAL MEETING

PRESENT:

Mr William Burton
Mr James Woods
Mr Gordon Duece
Mr Graham Keen
Ms Kath Thompson
Mr William Parker
Mrs Jane Lawrence
Mrs Rhian Chappell
Miss Wendy Peacock (Clerk)

138 Public Forum
Short period from members of the public. NONE

139 Election of Chairman
William Burton stood down as Chairman and was then re-nominated as Chairman. Proposed by Kath and seconded by Kay. All were in favour.

140 Co-opting of new Councillor
Kay Adye was nominated. Proposed by Graham and seconded by William B. All were in favour.

141 Election of Vice Chairman
Kay was nominated. Proposed by William P and seconded by James. All were in favour.

142 Apologies for absence
Apologies were received via e-mail from Councillor Simon Howell.

143 To Receive Declaration of Acceptance Forms
Some gave their forms to WP who will keep them on file. The others will be collected and filed.

144 Declarations of Interest Forms
Some gave their forms to Wendy who will send them to Uttlesford Legal Department. The others will be collected and will also be sent off.

145 To Receive any Declaration of interest regarding items on the Agenda
Kay Adye and Jane Lawrence declared an interest, The Village Hall.

146 To approve minutes from the last meeting held on 07th March 2019
The minutes were signed as correct.

147 Matters Arising:

• 147.1 Graffiti at Highgate’s Farm Mrs Judith Gemmal has reported that the footpath bridge at Highgate’s farm has graffiti. WP to obtain photos and report to the highway rangers to get it removed.
• 147.2 Agree Clerks wages and Expenses the Council voted, and all agreed on the clerk’s wage at £8.73 per hour (5 hours per week) and expenses at £600 per annum.

148 Correspondence NONE

149 Reports from Parish Councillors on their proposed area of responsibility:

• 149.1 Planning Applications (Gordon Duece)
• 149.1.1 UTT/19/0760/LB Tindon Manor, No Objections
• 149.1.2 UTT/19/0760/LB Tindon Manor, No Objections
• 149.1.3 UTT/19/05/0519/FUL The Bungalow, Under review by UDC
• 149.2 Grass Cutting Trees, Highways, Footpaths (Graham Keen and Kath Thompson)
• The grass has been cut and is looking nice. All very happy with Chris Butcher to carry on.
• 149.3 Publicity (Jane Lawrence), Website and De Fib (Rhian Chappell)
• Waiting for the next edition of the Ambo. JL is happy to continue with publicity. RC to carry on with the Social media updates and the web page.
• 149.4 Sports and Liaison with village organisations (Kay Adye)
• KA is happy to carry on with the this.
• 149.5 Transport (Graham Keen) Village Assets (William Parker)
• WP to give WP the list of assets.
• 149.6 Events
• Bingo is still a success and will carry on.
• 149.7 Village Hall (Kay Adye and Jane Lawrence)
• Appointment of the Village Hall Committee will take place at the next meeting.

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