Clerk's Report - 8 March 2018

Matters arising
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63.1 Pick it or Flick it and  Bio-degradable Dog Poo Bags
These can be purchased from the pet shop in Haverhill. They are £3.99 for 8 rolls of 15, are extra-large and completely bio-degradable. I have also asked the Headmaster at the School to see if the children can design some posters to go around the village. 

63.2 Footpath Booklet
I have contacted Clare and as far as I am aware the booklets are now at the printers. There should be about 130 printed (but I am not sure if this incudes VAT).

63.3 Tindon End sign
I have contacted Highways to get the No through road sign replaced at Tindon end.

63.4 Code of Conduct
I have replied to ECC confirming that the council have unanimously agreed to adopt the new code of conduct and I have posted it on the website.

63.5 Essex Air Ambulance textile bin
I have contacted the Landlady at the Pub and she has asked for more information. This is still ongoing.

63.6 Don’t Drive on the grass signs
These have arrived and now need to be put in place.

63.7 Extending 30MPH speed limit
I have not done this yet but will get onto it ASAP.

63.8 Litter Pick 10th March 2018
I have contacted Mike and Sue Lindsell and they can do this date. I have also Contacted the Landlady at the Pub and she has kindly agreed to do the  refreshments again.

Other
I have now completed a course on End of year accounts and Vat. It was very interesting and it would seem that as of 2018, because Sampfords’ Parish Council has an income less than £25000,00, we no longer have to have an external audit. We still do the End of Year accounts as before but no need to send off to the Auditors. We can opt to have one (recommended). PKF Littlejohn will be contacting us in the next month with more information and I will keep you all informed.

However, we do have to comply with “the Transparency Code” (which we are). It is now not a legal requirement that we have two signatures on the cheques but if it is ok with the Council, I would prefer to keep this in place.  However, we should have a council member do a “Bank reconciliation”. This is to make sure that everything is as it should be and can be done as often as the Council deems nessecary. As we only have a small number of transactions yearly, my suggestion would be quarterly but am happy with whatever the Council decides. Once the Bank reconciliation is done it is to be agreed at a Full Council meeting.
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