AGENDA
22/23 Nominate and Elect the Chairman for Period 2022 – 2023
22/23.1 Sign the Declaration of Acceptance of Office
22/24 Apologies for Absence 
    Accept apologies of absence.


22/25 Public Forum 
Members of the public are welcome to attend the Parish Council meeting. Those wishing to speak or raise any issue are requested to do so at the public participation session with respect to items on the agenda and other matters that are of mutual interest.
Please note: When Council starts to discuss any item on the agenda, where a member has an interest, the member with that interest must have regard to the Code of Conduct and make the necessary disclosure and where appropriate leave the meeting.
The maximum time allowed for this item is 15 minutes, at the close of this item members of the public will no longer be permitted to address the council and members with prejudicial interests will also not be permitted to speak and address the council on those interests.


22/26 Members’ Declarations of interest
To declare the existence and nature of any Disclosable Pecuniary Interest, other Pecuniary Interest or Non-Pecuniary Interest relating to items on the agenda having regard to the Code of Conduct for Members and having taken appropriate advice where necessary before the meeting.


22/27 Minutes
    Approve the minutes of the Council meeting held on the 15th of March 2022 as a true record.
    Approve the minutes of the Council meeting held on the 19th of April 2022 as a true record.


22/28 District & County Councillors Reports
    Receive reports from District and County councillors.


22/29 Clerk’s Report
    Receive report from the Clerk.


22/30 Action Tracker
    Review and update action tracker.


22/31 Finance
Agree payments for this month, payments circulated to members prior to the meeting.


22/32 Recreation Ground
    Consider action on recreation ground.


22/32.1 Recreation Ground Refurbishment
Consider quote of £12,090.00 for purchase and install of new outdoor fitness equipment.


22/33 Grass Cutting and trees
Consider action regarding grass cutting in the village.


22/33.1 Grass Cutting and Verges
Consider tender for cutting the grass and verges in the village, circulated prior to the meeting.


22/34 Website and IT
    Receive report from Cllr Boyce.


22/35 Liaison with Village organisations
    Receive report from Cllr Beaney.


22/36 Village Hall
    Consider action regarding the village hall.


22/37 Local Plan    
Receive update and report on the UDC’s Local Plan.


22/38 Planning
Consider the below planning applications.


UTT/22/1091/HHF | Construction of extension to existing detached garage and replacement of pitched roof increasing ridge height to facilitate conversion into Summer House. Construction of replacement detached garage/store (amended scheme to that approved under planning permissionon UTT/20/3414/HHF) | Clock House Cottage Hawkins Hill Little Sampford CB10 2QW | Expiry Date: Thu 19 May 2022.


UTT/22/1250/HHF | Ground floor extension to existing garage | Moor End Farmhouse Moor End Road Moor End Great Sampford Essex CB10 2RQ | Expiry Date: Thu 02 Jun 2022


UTT/22/1264/FUL | Erection of a detached one bedroom dwelling with associated residential garden, parking area and new vehicular access | Wheelers Moor End Road Moor End Great Sampford Essex CB10 2RQ | Expiry Date: Fri 03 Jun 2022
22/39 Highways and Footpaths
    Consider action regarding highways and footpath issues.


22/40 Speed Watch
    Receive report from Cllr Boyce.


22/41 The Queens Jubilee
Receive report from the working group and consider producing something commemorative for the community for the event.  Consider quotes for the event.


22/42 The Village Clock
Consider action regarding the Village Clock that needs repair/refurbishment, quote for repairs circulated prior to the meeting.


22/43 Matters to be Raised by Members for the Next Agenda
    Please note that no decisions can lawfully be made under this item.  LGA 1972 section 12 10(2) (b) states that business must be specified; therefore, the Council cannot lawfully raise matters for decision.


22/44 Meeting Dates for the Year 2022 - 2023
Tuesday the 21st of June, 19th of July, 20th of September, 18th of October, 15th of November, 17th of January 2023, 21st of February 2023, 21st of March 2023.
        
22/45 Meeting Close




Signed…Luke Brown… Clerk & RFO 
Dated 11th May 2022, the Public and Press are welcome to attend. 


A PUBLIC PARTICIPATION SESSION IS HELD AT THE BEGINNING OF THE MEETING where contributions are always welcome at the Chairman’s discretion.